Crown Weddings – Terms and Conditions
Booking Formalities
We can provisionally hold a date for a maximum of 14 days. Should a deposit not be paid The Crown Hotel will release the booking without notice. To confirm your booking you must complete, sign and return these Terms and Conditions to us with a minimum deposit of £500. THIS DEPOSIT IS NON REFUNDABLE AND NON TRANSFERABLE.
We suggest you consider wedding insurance to safe guard against any unforeseen circumstances.
Minimum Requirements
All Saturdays between the beginning of April and the end of October, including all dates in December, must cater for a minimum of 80 adults for a wedding breakfast and 100 adults for an evening
buffet or BBQ. Fridays and Sundays, including off season Saturdays, minimum required are 60 adults for a wedding breakfast and 100 adults for an evening buffet or BBQ. All weddings must have a minimum of starter, main course, dessert and coffee, drinks package and evening buffet or BBQ catering for 100% of their guests.
Charges
The hotel requests that final numbers for catering purposes are confirmed a minimum of 7 days prior to the event and we will charge for that number accordingly. If the numbers catered for on the day are greater than the minimum requirement then this number will be charged. If the numbers catered for on the day fall below minimum numbers required by the hotel then the hotel will charge for the minimum numbers required as stated above. If numbers fall dramatically the hotel reserves the right to change the allocated room to another appropriate room.
Payment
The outstanding balance for a wedding must be received a minimum of 28 days prior to the event. The following payment methods are accepted: Cash, cheques, debit and credit cards. A 2%charge will be added to the account if paying by credit card. Any extra charges incurred must be paid for on departure of the hotel. We may cancel your booking if you do not pay the outstanding balance due in the timescale as stated above.
Cancellations
All deposits are non-refundable and in the event of a booking being cancelled or numbers reducing by more than 20%, the hotel will always retain the amount of deposit and additionally, the following charges will be made: Under 6 months 100%, 6-12 months 75%. The above charges will be based on the minimum numbers that the hotel require. All cancellations must be sent in writing by post and MUST be sent RECORDED Delivery.
Accommodation
The hotel only guarantees 20 rooms at a reduced rate for the night of the wedding only. Once this allocation has been taken your guests will be offered the best rate available at the time of booking. Full payment for rooms is taken at the time of booking. In the event of a cancellation a full refund will be given up until 14 days prior to arrival. Any rooms from your allocation that have not been booked at least 4 weeks prior to your wedding will be released without notice.
Children
Children below the age of 10 years will be charged 50% of an adult meal for a child’s portion. A children’s menu is also available. Whilst we welcome children to the hotel, may we advise you that
parents are responsible for their own children and the child’s behaviour. We do not permit children in corridors or public areas, without a parent being present, to avoid disturbing other hotel guests and for their own safety.
On the day
The hotel accepts no responsibility for CD’s, gifts, cards, favours, wedding cake, keepsakes or any other items brought into the hotel by you or wedding guests. We would suggest a member of the
wedding party take responsibility for the collection and safe keeping of these items.
Liability
The hotel accepts no liability for loss or damage to property owned by or in the custody of the client/or guest while that property is on the premises of the hotel. The client is advised to arrange appropriate insurance cover. The hotel requires public liability insurance cover for any entertainment that is to take place in the hotel, including DJ’s. The insurance cover must be to cover at least £5,000,000. The hotel does not allow any other entertainment onto its premises. Fireworks are not permitted on hotel grounds. The hotel accepts no responsibility for death, bodily injury or disease arising from any cause whatsoever to persons visiting the premises, except for liability arising due to negligence of the owners, its servants, employees or responsibility.
The client hereby undertakes to indemnify the hotel for the damage to the premises or contents whether or not owned by the hotel caused by the activities of any person attending the function. The client shall ensure that the client’s guests observe a high standard of behaviour, including children, to avoid embarrassing situations. The hotel reserves the right to expel any guest behaving in a manner which it regards as detrimental to the standing of the hotel or likely to cause inconvenience or annoyance to other hotel guests or local residents. In the event of the hotel expelling a guest it shall not be obliged to pay compensation to the guest or client. The client agrees to pay the hotel for any food, beverages or other services not provided for in this contract but made available upon request of the client unless the hotel has been specifically instructed in writing to obtain cash settlements direct from the persons receiving such services. The hotel shall not be liable for any breach of this contract because of strikes, labour disputes, accidents or other causes beyond their control. In the event of the aforementioned occurring the hotel shall offer the client an alternative venue if it is available, failing which the hotel will terminate the contract and refund the deposit.
The hotel’s obligation to compensate the client will be limited to the obligation of repaying the deposit.
